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Tool · Updated Sep 24, 2026

AI acceptable use policy builder

Answer questions about the AI tools your people use, the data they handle and who reviews what, and get a draft policy your team can adapt.

Tools and data

Which AI tools may employees use?

Does the company provide any AI tools today?

What is the most sensitive data employees handle day to day?

Review and disclosure

How much do employees check AI output before it is used?

When must employees say that AI was used?

Can AI be used in decisions about people, such as hiring, performance or credit?

Building and coding

Who may connect AI into company systems, agents or automations?

Are AI coding assistants allowed?

Training and review

Is training required before an employee gets access to a company AI tool?

How often will the policy be reviewed?

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0/10answered

How the draft is built

  • Every section below is always included. Its clauses are chosen from your answers about tools, data, review, disclosure and oversight, so two companies with different rules get different wording, not one shared template with the blanks filled in.
  • The policy stance, Open, Balanced or Strict, adds a point for each answer that tightens control, such as reviewing every output or connecting AI to systems only through IT, and takes a point away for each answer that widens it, such as leaving any tool open to employees. The total places the policy on a three-point scale.
  • Reporting problems and Ownership and review are included in every draft, because a policy with no owner and no way to flag a problem is not one anyone can run.
  • This tool names no laws or regulators, and the draft on its own is not a compliance document. Have legal counsel and HR review it against the rules that apply to your company before you adopt it.
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What to do next

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How to write an AI acceptable use policy for employeesAn AI acceptable use policy tells employees which AI tools they may use, what data may go into them, how closely to check the output, and who to ask when a new tool shows up. It matters now because most employees already use AI on their own initiative, often through personal accounts the company cannot see. A workable policy fits on two pages, matches its rules to how sensitive the data is, and names one owner who keeps it current.Read

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