AI Data Readiness Check for One Workflow

The workflow you are checking (optional)

Availability

Where does the data for this workflow live?

In one or two business systemsSpread across several systemsSystems plus spreadsheets and inboxesMostly in inboxes and people's heads

How many past cases can you pull, with their outcomes?

A year or moreA few monthsA few weeksNone we can link to outcomes

Quality

How complete and accurate are the records?

Reliable, rarely correctedMostly, with known gapsOften missing or wrongWe do not know

Is there one source of truth for the key records?

Yes, one system of recordYes, but copies driftTwo systems disagreeNo

Access

Could the workflow get its own access to the data, without borrowing a person's login?

Yes, with a known approval routeProbably, after some askingOnly through a person's loginNo, or it is not allowed

What form is the data in?

Structured fields in a systemStandard documents such as invoices or formsVaried documents, emails and scansPaper or handwritten notes

Governance

Who owns this data and can approve its use?

One named personA team, without one decision makerIT holds it, with no business ownerNobody we can name

Does it include personal or sensitive data?

NoYes, with clear rules for its useYes, and the rules are unclearWe have not checked

Integration

Can software read and write the systems involved?

Yes, through APIs we already useThrough APIs or exports we have not usedOnly through scheduled file exportsNot that we know of

When the data changes, how soon do the systems that use it see the change?

Straight awayWithin a dayWithin a week or soOnly when someone updates it by hand

AI data readiness check